Does SaidText support OSHA 300/301 workflows?

SaidText supports OSHA 300/301 documentation workflows by capturing structured incident data with timestamps, severity classification, and user attribution. Data can be exported in formats that support OSHA documentation. Customers remain responsible for determining recordability and filing. For details, visit osha.usesaidtext.com.

How is data governed across multiple sites?

SaidText provides centralized oversight with site-level data separation. Each site works with its own records and workflows while leadership sees consolidated dashboards. Configurable data retention policies can be set per site or entity. Audio is used only to create the record.

What does the enterprise deployment process look like?

Enterprise deployments follow a guided process: week 1 covers account setup, workflow configuration, and user provisioning. Weeks 2 to 3 are a pilot at one or two sites with frontline training. Week 4 includes a readout on adoption, data quality, and a multi-site rollout plan.

Can we pilot at one site before committing to a multi-site rollout?

Yes. Most teams start with a single-site pilot of 30 days with defined success criteria. After the pilot readout, you decide whether to scale. There is no obligation to proceed beyond the pilot phase.

SaidText Enterprise

Voice capture for every plant, one standard across all your sites

Techs say what they see, a supervisor reviews, and every site gets the same structured records. Works standalone, and your IT team can connect it to your CMMS, ERP or EHS through our API. Custom integrations are scoped and quoted as a separate project.

Multi-Site Governance

API for your IT team

Audit Trails

Centralized Oversight

In use at AI Parts. Accelerated by Forward Factory: one of 9 startups selected out of 350+ applicants (2023).

See Engagement Options

Enterprise Governance & Standardization

Built for organizations that need operational control, not just another reporting tool.

Centralized Multi-Site Control

Unified reporting layer across all facilities. Standard workflows, centralized dashboards, and consolidated audit trails regardless of site count.

Controlled Access

Accounts are scoped by site and team. The right people work with the right records, nothing more.

Complete Audit Trail

Every voice report is timestamped, attributed, and tracked through resolution. Timestamped records available for internal review or OSHA audit preparation.

Data Governance & Retention

Configurable retention policies per site or entity. Audio is used only to create the record. Text-only structured records remain for traceability.

Executive Visibility

Real-time dashboards aggregate operational signals across sites. Surface trends, near-misses, and documentation gaps before they escalate.

Standardized Reporting

Eliminate ad-hoc formats. Every frontline report follows the same structured schema: asset, area, priority, classification, and timestamp.

Records are easy to export. API available; custom integrations quoted separately.

Security, Privacy & Procurement: Ready for Review

Architecture designed for regulated industrial environments. Encryption, controlled access, and complete audit trails.

Encryption

TLS 1.3 in transit, AES-256 at rest. Enterprise-grade infrastructure.

Account Access

Access is limited to invited users on your domain, and removed immediately on offboarding.

Site Separation

Records are scoped by site and team, so each operation works within its own data.

Audit Logging

Complete access logs for every action. Available for internal and regulatory review.

Data Minimization

Audio is used only to create the record. Text-only structured records remain for traceability.

Procurement-Ready

DPA, subprocessor list, and architecture overview available on request.

Executive Brief + Security Pack

DPA available

Subprocessors list

Data residency options

Architecture overview

Multi-Site Rollout in 30 Days

Guided deployment from pilot to production, with dedicated support at every stage.

Week 1

Configuration & Onboarding

•Kickoff with dedicated account team
•User provisioning and site setup
•Workflow and field configuration
•Custom workflow and field mapping

Weeks 2-3

Pilot Deployment

•Deploy to 1-2 pilot sites
•Frontline training (15-minute sessions)
•Monitor adoption and usage patterns
•Adjust workflows based on feedback

Week 4

Review & Scale Decision

•Executive readout: adoption, data quality, next steps
•Governance review: audit trails, data quality
•Multi-site rollout plan if validated
•Ongoing support and success management

Engagement Options

Choose the path that fits your evaluation process. Every engagement starts with a conversation.

Guided Pilot

Single site

Deploy at one site with dedicated onboarding, workflow setup, and success criteria agreed up front. 30 days with an executive readout.

•Dedicated account team
•Custom workflow configuration
•Frontline training (15 min)
•ROI readout at end of pilot

Multi-Site Rollout

Multiple facilities

Scale across sites with centralized governance, multi-site dashboards, and consistent reporting.

•Everything in Guided Pilot
•Multi-site configuration
•Centralized reporting
•Quarterly business reviews

Security Review

Procurement & IT

Get the documentation your IT and procurement teams need to evaluate SaidText for your environment.

•DPA available
•Subprocessor list
•Architecture overview
•Data residency options

Request an Enterprise Quote

Tell us about your operations and we'll prepare a tailored proposal within 1 business day.

Enterprise FAQ

Common questions from IT, procurement, and operations leadership

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